Submit a Paper

General Submission Information

All paper and abstract submissions must be received in PDF format via this web site on or before January 17, 2020. This is a firm deadline. Papers will not be accepted after this date. Only electronic submissions in PDF format will be accepted. Please consult this web page for the latest instructions, templates, and format examples. Please do not include page numbers on submitted documents. All papers must be written in clear, idiomatic English. Please note that a paper may be excluded from distribution after the conference (e.g., removal from the proceedings submitted to IEEE Xplore) if the paper is not presented at the conference. Address all AP-S and URSI correspondence, including inquiries concerning papers, the technical program, and copyright forms, to papers@2020apsursi.org.

Paper Submission Guides

All Submissions

For an accepted paper to be listed in the technical program, one of the authors of the paper must be registered by May 22, 2020. In the event that this is not possible due to funding or visa issues, another registered attendee must be identified to serve as presenter prior to May 22, 2020.

The language of the symposium is English. The text should be formatted single-spaced and sized for 215.9 x 279.4 mm (8.5 x 11 inch) paper. The title should be horizontally centered 19 mm (0.75 inch) from the top of the first page. The author's (or authors') name and complete organizational affiliation should be two lines below the title. If there are multiple authors, the presenter is to be specified with an asterisk superscript at the end of the name. The text should start three lines below the last name. Paragraphs are to be separated with one blank line, and a minimum font size of 10 points is recommended to maintain readability. Submissions must withstand a linear reduction to 70% of original size and maintain readability. Please do not include page numbers on submitted documents. Only designated contact-authors will receive an (automated) acknowledgement of the submission.

A signed (electronically) IEEE copyright form or URSI Publication Agreement must accompany all submissions. Papers submitted without copyright forms will be rejected. Instructions for electronically signing and submitting copyright forms can be found under "Steps for Submission" below.

Please note that the symposium reserves the right to exclude a paper from distribution after the conference (e.g., removal from the proceedings submitted to IEEE Xplore) if the paper is not presented at the conference.

AP-S Submissions

Requirements

  • Must be 2 pages in length, including text, references, and figures.
  • Must be in IEEE 2-column format.
  • Authors may optionally choose not to include the paper in IEEE Xplore.
  • The introduction of the paper should clearly indicate the unique aspects of the submission and how it relates to previous work.

Templates for 2-Page AP-S Submissions

Left and right margins should be 15.7 mm (0.6 inches). A 25.4 mm (1 inch) margin should be present at the top and bottom of all pages. The allowed margins, and associated tolerances, for all pages are: 15.7 +/-2.5 mm (0.6 +/-0.1 in) for the left and right margins; 25.4 +/-2.5 mm (1.0 +/-0.1 in) for the top margin; and 25.4 mm (1.0 in) minimum for the bottom margin.

URSI Submissions

Requirements

  • May be either in one-page, single column format or in 2-page, 2-column format.
  • Submissions that are one page in length must be formatted in a single column and will not appear on IEEE Xplore for any reason.
  • Submissions that are two pages in length must be formatted in IEEE 2-Column format using the AP-S templates and will be submitted to IEEE Xplore unless otherwise indicated.
  • Authors may optionally choose not to include the paper in IEEE Xplore.
  • Submissions that are one page, but in 2-column format, will be automatically rejected.
  • Submissions that are two pages, but in single-column format, will be automatically rejected.

By default, 2-page papers will be submitted to IEEE Xplore, but submitting authors have the option to ask that 2-page, 2-column papers not be submitted to IEEE XPlore. URSI authors should choose between these two options. Submitting both formats is not allowed.

Templates for 1-Page URSI Submissions

Left and right margins should be 25.4 mm (1 inch). A 25.4 mm (1 inch) margin should be present at the top and bottom of all pages.

Templates for 2-Page URSI Submissions

AP-S Student Paper Competition

Eligible entries in the Student Paper Competition must have only one student author, and that student must be the first author. Each additional coauthor must submit a signed letter indicating that his/her contribution is primarily advisory. Letters must be in PDF format and must be uploaded individually during the submission process at the time the paper is submitted. All Student Paper Competition entries will be evaluated using a double-blind review process, which requires the upload of two versions of the paper – one regular and one double blind paper. Detailed instructions and guidelines are available on the conference Web site. Failure to follow all instructions will result in the removal of the paper from the competition and its placement in the regular submission paper pool. Compliant papers accepted for the student paper competition are included in the regular Symposium program, with the finalists required to participate in an additional competition poster session. Questions should be directed to the AP-S Student Paper Competition Committee at spc@2020apsursi.org.

To foster active involvement of students and to ensure a future membership of highly qualified researchers in the IEEE Antennas and Propagation Society, the Society sponsors a Student Paper Competition at its annual Symposium. The complete Rules and Guidelines are available here. Questions about the competition should be e-mailed to the 2020 AP-S Student Paper Competition Coordinators (spc@2020apsursi.org).

Rules on the Written Submission

  1. Only one Student Paper Competition (SPC) submission per student is allowed.
  2. For consideration in the Student Paper Competition, the student must be the only student author and must be first author on the paper. Each additional coauthor must submit a signed letter indicating that his/her contribution is primarily advisory. (For example, a paper with a student author and three co-advisors would have three letters from the co-advisors at the time of submission.) Letters must be in PDF format. Student authors of student competition papers are REQUIRED to upload these letters IN ADDITION TO THEIR PAPER via this Web site as part of their paper submission.
  3. All SPC papers will be evaluated using a double-blind review process. In double-blind reviews, the identities of the authors are withheld from the reviewers in addition to the usual practice of having the identities of the reviewers withheld from the authors. Therefore, a student must submit two copies of the SPC paper to the Web site — one without any identifying information, including authors' names, affiliations, funding sources, etc., and one intended for publication in the Symposium proceedings that includes authors' names and affiliations, etc. Other than the identifying information, the two versions of the paper should be identical. Additional information and guidelines regarding paper preparation are available here.

URSI Student Paper Competition

Complete details here.

Rules and Guidelines for Paper Preparation

  1. In addition to submitting a one-page abstract or two-page summary by January 17, 2020 in the standard USNC-URSI format, a student must write, as first author, a full paper of up to 25 pages in length (including figures and references). The full paper must be submitted on the conference abstract/summary submission web site no later than March 11, 2020.
  2. The topic of the paper must be related to the field of one of URSI’s 10 Commissions. Students must indicate to which URSI Commission or Commissions (maximum of two) the topic of their paper is most relevant.
  3. The paper must be in English and in the single-column manuscript format, as specified for the journal Radio Science and available on-line at

    http://www.agu.org/pubs/authors/manuscript_tools/journals/manuscript_prep.shtml
    (Click on “22 peer reviewed journals”, then “Journals”, then “Radio Science”, then “Submit an Article”, then “Author Instructions”, and then you will see “Author Resources” with templates available.)

    The length of the paper must not exceed 25 double-spaced pages, including figures and references. The text and caption font must be 12-point Times Roman. In using the Radio Science manuscript format, line numbers are not required, nor is it essential to start each Section on a new page.

    The URSI Student Paper Contest paper upload link open at a later date.
  4. University students in normal pursuit of a degree are eligible to enter a paper in the competition. The student must be enrolled in a college or university in either Canada or the U.S. at the time of submission.
  5. Each student may submit only one paper to the Student Paper Competition. In addition, the paper must be the unaided work of only one graduate student (the lead author of the paper). The usual guidance provided to a graduate student by a research advisor and/or supervising professor is consistent with this rule, as is the co-authorship of the paper by the advisor or professor. In case of co-authorship, a letter from each advisor explicitly stating his/her level of contribution must accompany the paper upon submission. This letter should be appended as the last page of the PDF file of the paper.
  6. A paper that is submitted to a journal before March 11, 2020 is ineligible. However, a student is encouraged to submit his/her paper to a journal after this date. Please note that the full paper submitted to the competition will not be published by the conference.
  7. The five finalists in the CNC/USNC-URSI Student Paper Competition are required to present their papers in both the regular assigned session and the special Student Paper Competition session, since the finalists will be selected after the program for the conference has been finalized.

Special Sessions

Papers for the special sessions must comply with all submission requirements and instructions for authors, including the submission deadline. A list of the special sessions is available in the submission Web site.

Please note that there are three types of special sessions, AP-S only, URSI only, and joint AP-S/URSI, and this establishes the submission format to be used. An AP-S only session requires papers in the AP-S format, and an URSI only session requires papers in the URSI format. Either the AP-S or URSI format can be used for the joint AP-S/URSI special sessions. Questions on special sessions should be directed to the special session co-chairs at specialsessions@2020apsursi.org. Organizers of the special sessions will be provided additional instructions.

Submit your Paper

Steps for Submission

  1. Create your manuscript.
  2. Proofread and check layout of manuscript. Ensure that your figures are correctly labeled and that any required sponsor acknowledgement is included.
  3. Create a PDF version of your manuscript. There are numerous utilities and operating systems for free PDF creation.
  4. Submit the PDF via the appropriate link by following the flow chart:

    After uploading your paper, you will be directed to the IEEE Electronic Copyright system, which will walk you through electronically signing the appropriate IEEE copyright form.

  5. A computer generated E-mail is immediately sent to the designated contact authors to provide feedback on a successful submission.
  6. Papers that are not presented at the conference (no-show papers) will be excluded from distribution on IEEE Xplore.

Submission Flow-Chart

Do you already have a Paper Number?

A Paper Number is a 4-digit or 5-digit number.

Revise an Existing Submission

Is your submission an IEEE AP-S Paper, or an URSI Paper?

Are you entering the AP-S Student Paper Competition?

Start an AP-S Paper Submission

Be sure to have your Publish-ready 2-column, 2-page AP-S Paper ready.

Publish-ready 2-Column, 2-Page AP-S Paper
Start an AP-S Paper Submission

Is your URSI submission a 1-page (single-column) abstract, or a 2-page, 2-column paper?

Start an URSI 1-Page Abstract Submission

URSI Abstracts cannot exceed one page in length, including text, references, and figures. The introduction of the paper should clearly indicate the unique aspects of the submission and how it relates to previous work. 1-page Abstracts will not be included on IEEE XPlore.

Be sure to have your Publish-ready 1-column, 1-page URSI Abstract ready.

Publish-ready 2-Column, 2-Page AP-S Paper
Start an URSI 1-Page Abstract Submission

Start an URSI 2-Page Paper Submission

All USRI 2-page papers for the 2020 symposium must be submitted in the IEEE standard two-column conference format. Papers cannot exceed two pages in length, including text, references, and figures. The introduction of the paper should clearly indicate the unique aspects of the submission and how it relates to previous work. During submission, you may choose whether or not you would like your paper to be included in IEEE-Xplore.

Be sure to have your Publish-ready 2-column, 2-page URSI Paper ready.

Publish-ready 2-Column, 2-Page AP-S Paper
Start an URSI 2-Page Paper Submission

AP-S Student Paper Competition Submission

Be sure to have ALL of the required files ready.

Blind, 2-column, 2-page AP-S Paper, NO AUTHOR-IDENTIFYING INFORMATION Blind, 2-column, 2-page AP-S Paper This document will be judged for the SPC. You need BOTH this anonymized paper, AND the publish-ready non-anonymized paper.
Publish-ready, 2-column, 2-page AP-S Paper, WITH FULL AUTHOR LISTING AND REFERENCES Publish-ready, 2-column, 2-page AP-S Paper This document will be published in the proceedings, if accepted. You need BOTH this publish-ready paper, AND the anonymized paper.
Co-author statement(s) that his/her contribution to the work is primarily advisory. Each co-author must have a separate letter. Sample Co-Author Letter For consideration in the student paper competition, the student must be the only student author and must be first author on the paper. Each other co-author must submit a signed letter indicating that his/her contribution to the paper is primarily advisory. (For example, a paper with a student author and three co-advisors would have three letters submitted from the co-advisors at the time of submission.) The letters must be in PDF format and must be uploaded via this Web site at the time of paper submission. Advisor Co-Author Letter Template

Do you have ALL of the required files ready?

AP-S Student Paper Competition Submission

Collect the required documents, then return to this page.

Blind, 2-column, 2-page AP-S Paper, NO AUTHOR-IDENTIFYING INFORMATION Blind, 2-column, 2-page AP-S Paper This document will be judged for the SPC. You need BOTH this anonymized paper, AND the publish-ready non-anonymized paper.
Publish-ready, 2-column, 2-page AP-S Paper, WITH FULL AUTHOR LISTING AND REFERENCES Publish-ready, 2-column, 2-page AP-S Paper This document will be published in the proceedings, if accepted. You need BOTH this publish-ready paper, AND the anonymized paper.
Co-author statement(s) that his/her contribution to the work is primarily advisory. Each co-author must have a separate letter. Sample Co-Author Letter For consideration in the student paper competition, the student must be the only student author and must be first author on the paper. Each other co-author must submit a signed letter indicating that his/her contribution to the paper is primarily advisory. (For example, a paper with a student author and three co-advisors would have three letters submitted from the co-advisors at the time of submission.) The letters must be in PDF format and must be uploaded via this Web site at the time of paper submission. Advisor Co-Author Letter Template

AP-S Student Paper Competition Submission

Be sure to have ALL of the required files ready.

Blind, 2-column, 2-page AP-S Paper, NO AUTHOR-IDENTIFYING INFORMATION Blind, 2-column, 2-page AP-S Paper This document will be judged for the SPC. You need BOTH this anonymized paper, AND the publish-ready non-anonymized paper.
Publish-ready, 2-column, 2-page AP-S Paper, WITH FULL AUTHOR LISTING AND REFERENCES Publish-ready, 2-column, 2-page AP-S Paper This document will be published in the proceedings, if accepted. You need BOTH this publish-ready paper, AND the anonymized paper.
Co-author statement(s) that his/her contribution to the work is primarily advisory. Each co-author must have a separate letter. Sample Co-Author Letter For consideration in the student paper competition, the student must be the only student author and must be first author on the paper. Each other co-author must submit a signed letter indicating that his/her contribution to the paper is primarily advisory. (For example, a paper with a student author and three co-advisors would have three letters submitted from the co-advisors at the time of submission.) The letters must be in PDF format and must be uploaded via this Web site at the time of paper submission. Advisor Co-Author Letter Template